Government & civic teams
Portals, reporting, dashboards, and citizen-facing event platforms.
Software for city-scale gatherings that cannot run on radios alone
Expos, festivals, civic ceremonies, and large public programs need visitor apps, site ops tools, safety workflows, and partner links that keep people safe, informed, and moving.
Part of a wider industryEvent organizing teamsVenue operatorsHospitality & delivery partners
01 / How the industry runs
How an event actually holds together
Large public gatherings pull government, venues, transport, security, and hospitality into one busy week. We help each organization build the tools they own: visitor info, site readiness, safety reporting, and partner links.
- 01
Citizen information portal
Facilities, assets, and workforce readiness before doors.
- 02
Entry & crowd visibility
Registration, passes, and answers that hold at peak.
- 03
Incident & safety workflow
Status, incidents, and partners share one picture during the session.
- 04
Parking & shuttle coordination
The same foundations serve the next event or the everyday venue.
Connected through
- Registration and identity
- Venue and workforce tools
- Hospitality and transport
- ERP and partner feeds
02 / Use cases
Jobs this software is built to finish.
Crowd information
Government & civic teams
Schedules, venues, and service updates
Access & flow
Festival & expo organizers
Entry, zones, and crowd signals
Partner coordination
Venue & site operators
City, security, transport, vendors
Accreditation that works at the gate
Visitor and security operations
Issue, revoke, and read a pass that the gate devices and the policy agree on.
03 / Who uses it
Built for the people who run the day.
Give each team the information and tools they need to do their part.
Festival & expo organizers
Registration, scheduling, vendor coordination, and visitor help.
Venue & site operators
Temporary and permanent site readiness, assets, and occupancy.
Safety & mobility partners
Incident reporting, patrol workflows, parking, and shuttle coordination.
04 / Where we can help
Software we build for public event software.
Explore the capabilities below to see the workflows and features we can build around your operation.
What’s included
Visitor info portal & app
Schedules, services, and self-serve help at public scale.
- Public portal
- Visitor registration
- FAQ bot
- Multilingual support
What’s included
Site readiness board
Facility tickets and status for temporary and permanent sites.
- Site readiness
- Facility tickets
- Asset tracking
- Occupancy views
What’s included
Volunteer & vendor ops
Workforce, volunteers, vendors, and scheduling under pressure.
- Volunteer management
- Vendor coordination
- Scheduling
- Ops dashboards
What’s included
Incident & safety reporting
Capture, escalate, and close incidents with clear ownership.
- Incident reporting
- Command center apps
- Patrol management
- Emergency escalation
What’s included
Parking & shuttle tools
Parking, shuttles, and crowd movement around the event footprint.
- Parking reservations
- Shuttle coordination
- Fleet tracking
- Arrival windows
What’s included
Custom apps & integrations
Bespoke platforms, APIs, and reporting that outlast one event.
- Custom platforms
- Partner integrations
- Live analytics
- Cloud & DevOps
05 / How it connects
Fits the systems you already run.
We connect identity, venue, workforce, and partner tools. We do not sell one mega-event product.
Systems we typically connect
- Registration and identity
- Venue and workforce tools
- Hospitality and transport
- ERP and partner feeds
- Visitor and citizen-facing info portals and apps
- Incident reporting with clear escalation paths
Designed into the build
- Accreditation and access policy
- Workforce and volunteer data
- Safety and incident logs
06 / AI in this industry
Useful on one job first.
We apply AI to a task your team already owns. A person still reviews anything that changes money, safety, or a customer promise.
Explore AI ServicesPrepare operations briefs
Summarize confirmed changes and open actions for coordinator review.
Assist visitor information
Answer from approved event information with escalation for uncertainty.
07 / What operators tell us
The friction sits in the handoff.
Common challenges we address when planning a system with your team.
Every partner owns a different system
Status is reconstructed in WhatsApp on event day.
Visitor tools fail at peak
Registration and passes were designed for a quiet Tuesday.
The build dies with the event
Venues and cities cannot reuse what they paid for.
08 / How we deliver
A first slice your team can judge.
We start from the workflow and systems you already run, then release something operators can accept or send back.
Map the operating workflow
Users, systems, and the first capability worth shipping, named with the people who run it.
Define the first release
Scope, data ownership, integration boundaries, and how your team will accept the work.
Build with the operators
Working software in the real workflow, including the exception paths people actually take.
Launch, measure and extend
Rollout, support, and the next capability against the measures you already collect.
Want this scoped to your operation?
Discuss your requirementsKeep looking
Nearby industries.
Event AI Assistants
Visitors, volunteers, and staff need fast answers under peak load. We build event bots, hotel concierge AI, volunteer playbooks, and triage tools grounded in approved content with human handoff.
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Custom Event Software
When off-the-shelf tools do not fit, we build custom apps, partner portals, API integrations, dashboards, and Odoo setups your organization owns across tournaments, venues, and public events.
Explore program
Event Operations
Peak day breaks first in volunteer WhatsApp groups, shift changes, and accreditation desks. We build volunteer apps, workforce boards, pass ops tools, and live dashboards organizers can actually run.
Explore program
Event Hospitality
When athletes, media, VIP guests, and fans all arrive at once, rooming lists, guest requests, and F&B cannot live in WhatsApp. We build guest apps, hotel tools, AI concierge, and ops systems hospitality partners actually use.
Explore program
Sports Event Software
Multi-venue tournaments need passes, venue tools, volunteer apps, and partner handoffs that hold under peak pressure. We build the concrete tools each stakeholder owns, then connect them.
Explore program
Stadium & Venue Software
When the house is full, gaps in readiness, maintenance, staffing, and crowd flow show up fast. We build facility boards, ticket tools, shift apps, and occupancy views stadium and expo teams can run live.
Explore program
Transport & Safety
Parking, fleet, shuttles, incident reporting, and safety workflows for mobility and public-safety partners supporting sports and mega events. We build tools partners can run without waiting on radio chains.
Explore program
Visitor Apps & Passes
Crowds judge an event by how fast they get in and how quickly they get answers. We build registration flows, QR passes, visitor apps, and FAQ bots that keep people moving and staff on exceptions.
Explore program
Commonwealth Games 2030
We help Games partners build visitor apps, venue tools, hotel systems, FAQ bots, live boards, and custom software that hold up on event day and stay useful afterward.
Explore program
Questions
Before you write to us.
Are public events different from sports tournaments?
The patterns overlap, but public events often involve more civic agencies, citizen communication, and temporary site infrastructure. We design for that reality.
Can government departments engage PySquad directly?
Yes. We work with departments, authorities, and their delivery partners on portals, dashboards, workflows, and integrations.
Will systems remain useful after the event?
That is a design goal. Visitor, venue, safety, and ops tools should support the wider city event calendar.
Start with your requirements
Let’s define your next step.
Tell us what needs to work better in public event software, the systems you use, and the scope you have in mind.
Discuss your requirementsShare your requirements through our enquiry form.The technology behind the work.
Explore our approach to backend, web, mobile and AI engineering.
A little closer, wherever you are
Big world.
Close partnership.
Product engineering, AI and Odoo ERP, with a shared plan and a working rhythm built around your team.
Different time zones. One shared vision.
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