Guard Management and Onboarding
Manage guard profiles, documents, certifications, employment information, availability, assignments, and onboarding workflows in Odoo.
Odoo Security Agency Management Software
Coordinate guard deployment, site coverage, shift planning, attendance, payroll, and contracts with a tailored Odoo solution.
Trusted by clients worldwide
Context
Security agencies need to coordinate guards, client sites, shifts, attendance, payroll, and billing without losing operational visibility. Odoo can connect these workflows through a centralized ERP configured around how security teams actually operate. PySquad builds and customizes Odoo security agency management software for agencies that need structured deployment, mobile attendance, contract based billing, payroll automation, and visibility across multiple locations.
Who this is for
We work best with teams who treat software as an operating system for the business, not a one-off project.
Good fit
- Security agencies managing guards across multiple client sites
- Private security companies with shift based workforce operations
- Facility management companies managing security teams
- Security providers that need contract linked attendance, payroll, and billing
- Growing agencies replacing spreadsheets and disconnected operational tools
Not a fit
- Businesses without shift based workforce operations
- Organizations managing only a small internal security team
- Companies looking only for basic attendance tracking
- Businesses that do not need contract, payroll, or billing workflows
- Organizations looking for an unchanged out of the box ERP with no process configuration
The operating reality
Security agencies struggle when guard deployment, attendance, payroll, and billing operate as separate processes.
Manual rosters, spreadsheets, phone calls, and disconnected attendance records make it difficult to know which guards are available, where they are deployed, and whether every site is adequately staffed. When attendance does not connect with contracts, payroll, and billing, overtime, replacements, deductions, and client invoices require repeated manual reconciliation.
How this is usually solved
Common approaches
Where it falls short
Common approaches
- Create guard rosters in spreadsheets
- Track attendance through registers, calls, WhatsApp, or separate apps
- Calculate payroll using manual attendance reconciliation
- Prepare client invoices separately from workforce records
- Use different tools for HR, operations, accounting, and site management
Where it falls short
- Guard availability and site requirements are difficult to reconcile
- Shift changes and replacements create recurring roster errors
- Attendance exceptions can affect payroll accuracy
- Client invoices may not match actual attendance or contract terms
- Managers lack a single operational view across sites
Does this match your constraints?
Talk to us before you commit to another generic build.
Solution in context
See how the system looks and moves before you decide scope.
Product walkthrough
How the system is structured and how teams move through the main workflows.
Core capabilities we implement
Building blocks that keep delivery predictable under real operating load.
Duty Roster and Shift Scheduling
Create shift templates, assign guards to sites, identify scheduling conflicts, manage replacements, and maintain coverage across client locations.
Mobile Attendance and Site Tracking
Capture guard check in and check out through mobile workflows with location based controls, attendance exceptions, and supervisor visibility.
Client Contracts and SLA Management
Link client contracts, site requirements, staffing commitments, service terms, and operational records so managers can track delivery against agreed requirements.
Payroll and Contract Based Billing
Connect attendance, overtime, allowances, deductions, and approved shifts with payroll and generate client invoices based on configured contract rules.
Operations, Compliance, and Reporting
Give managers dashboards for deployment, attendance, staffing gaps, payroll inputs, billing status, and site performance across the organization.
How we approach delivery
Step 1
Map guard deployment, site coverage, attendance, payroll, and billing workflows before configuration begins.
Step 2
Configure standard Odoo modules first and identify only the processes that require custom development.
Step 3
Connect guard attendance and shift data with payroll, contracts, invoicing, and operational reporting.
Step 4
Design mobile workflows for guards and supervisors based on real field conditions and site responsibilities.
Step 5
Plan integrations and data migration around existing HR, accounting, attendance, or client systems.
Step 6
Test workflows using real operational scenarios such as shift changes, absences, overtime, replacements, billing exceptions, and multi site deployment.
Engineering standards at PySquad
We start by mapping how guards are recruited, assigned, scheduled, supervised, and paid across client sites. We then configure Odoo workflows for workforce planning, attendance, contracts, payroll, invoicing, and reporting while adding custom modules where standard Odoo does not fit the operating model. Integrations and mobile workflows are designed around the systems supervisors and field teams already use.
Expected outcomes
What teams plan for when scope, integrations, and release are handled as one program.
More accurate guard deployment and shift coverage across client sites
Less manual reconciliation between attendance, payroll, contracts, and billing
Faster operational decisions through centralized workforce and site visibility
A configurable Odoo ERP foundation that can scale with additional sites, guards, and workflows
Frequently asked questions
Straight answers procurement and engineering teams ask before a build kicks off.
Yes. Odoo can be configured to manage guard availability, shift templates, site assignments, roster changes, and replacement workflows. PySquad can add conflict rules where required, such as preventing overlapping assignments or highlighting sites that do not meet required staffing levels before a roster is finalized.
Yes. Attendance records can be connected to payroll rules so approved working hours, overtime, allowances, deductions, and exceptions can feed payroll calculations. The exact workflow depends on your compensation structure, attendance method, local payroll requirements, and how your agency handles leave, replacements, and disputed attendance.
Yes. Billing can be configured around contract terms, assigned guards, approved attendance, shifts, rates, overtime, or other agreed service rules. During implementation, PySquad maps the contract to the operational data so finance teams do not have to repeatedly reconcile separate spreadsheets before creating invoices.
Yes. Existing guard records, employee data, client information, contracts, attendance history, and other relevant records can be assessed for migration. The migration plan should first identify data quality issues, duplicate records, required fields, historical data requirements, and which legacy information needs to remain accessible after go live.
Implementation time depends on the number of guards and sites, existing processes, integrations, custom workflows, payroll requirements, data migration, and reporting needs. A focused implementation can start with core workforce and billing workflows, followed by phased additions for mobile operations, integrations, compliance, analytics, and other agency specific requirements.
About PySquad
What is PySquad?
A software engineering team for complex operations. We build tools that fit how you work, not software that forces you to change everything overnight.
What do you get on a project like this?
Discovery, build, integrations, testing, release, and follow-up once real users are in the product. You talk to engineers and leads who own the outcome.
Build Your Security Agency ERP
Share scope, constraints, and timelines. We respond with a clear delivery approach, not a generic pitch deck.
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