01
Real-Time Vessel Schedule
Centralised dashboard with ETA, ETB, and ETD tracking.
Vessel Arrival and Departure Scheduling System
A real-time vessel scheduling system to optimise berth planning and turnaround performance.
Context
Efficient vessel arrival and departure scheduling is critical to port and terminal performance. Even small delays caused by manual planning, poor coordination, or missing real-time data can lead to berth congestion, higher demurrage costs, and dissatisfied shipping lines. A digital Vessel Arrival and Departure Scheduling System brings AIS data, berth availability, tide windows, and operational constraints into one real-time view, enabling ports to plan proactively and reduce conflicts.
Who this is for
We usually work best with teams who know building software is more than just shipping code.
This is for teams who
Seaports and container terminals
Bulk and liquid cargo terminals
Port authorities and harbour masters
Terminal operators managing multiple berths
This may not fit for
Small marinas without berth planning complexity
Ports without AIS or live vessel data access
Operations relying only on static schedules
Teams not coordinating multiple stakeholders
Problem framing
The operating reality
Ports lose efficiency when vessel schedules change faster than planning systems.
Many ports still rely on spreadsheets, emails, and phone calls to manage vessel schedules. ETA changes are not reflected in time, berth conflicts arise at the last minute, and coordination between pilots, tugs, terminals, and agents becomes reactive. Without a centralized, real-time scheduling system, ports struggle to reduce vessel idle time, manage congestion, and analyse performance trends. The challenge is not knowing arrivals, but responding to change with speed and clarity.
How this is usually solved (and why it breaks)
Common approaches
Manual scheduling using spreadsheets and emails
Updating vessel plans reactively
Separate systems for AIS and berth planning
Phone-based coordination with stakeholders
Where these approaches fall short
Berth conflicts and last-minute rescheduling
Increased demurrage and idle time
Poor coordination across port operations
Limited historical performance analysis
Delivery scope
Core capabilities we implement
Structured building blocks we use to de-risk delivery and keep enterprise programs predictable.
02
AIS-Based ETA Updates
Live AIS integration for continuous ETA refinement.
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Berth Allocation Engine
Allocate berths based on vessel size, draft, and availability.
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Constraint-Aware Planning
Scheduling with tide, weather, and operational constraints.
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Stakeholder Coordination
Workflows for pilots, tugs, terminals, and agents.
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Performance Analytics
Dashboards for berth utilisation and turnaround time.
How we approach delivery
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Map real port scheduling and coordination workflows
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Integrate AIS and operational data early
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Design conflict detection and alerting logic
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Build dashboards for proactive planning
Engineering standards at PySquad
We build vessel scheduling systems around real port operations. Our focus is on live data integration, constraint-aware planning, and clear coordination workflows. By combining AIS feeds, berth logic, and stakeholder collaboration into one platform, we help ports operate predictably even under constant change.
Expected outcomes
Measurable results teams plan for when we ship the full stack, integrations, and governance together.
01
Reduced berth conflicts and idle time
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Faster vessel turnaround
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Improved coordination across port stakeholders
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Data-driven port planning and optimisation
Plan a similar initiative with our team
Share scope, constraints, and timelines. We respond with a clear delivery approach, not a generic pitch deck.
Start the conversationFrequently asked questions
Straight answers procurement and engineering teams ask before a build kicks off.
Yes, AIS integration enables continuous ETA updates.
Yes, scheduling logic accounts for tides, draft, and berth limits.
Yes, role-based access supports agents, terminals, and authorities.
Yes, reports show turnaround times and berth utilization.
Yes, it integrates seamlessly with PMIS and ERP systems.
About PySquad
Short answers if you are deciding who builds and supports this kind of work.
- What is PySquad?
- We are a software engineering team. PySquad works with people who run complex operations and need tools that fit how they work, not software that forces them to change everything overnight.
- What do you get from us on a project like this?
- Discovery, build, integrations, testing, release, and follow up when real users are in the product. You talk to engineers and leads who own the outcome, not a rotating cast of handoffs.
- Who do we work with most often?
- Teams in logistics, marketplaces, marina, aviation, fintech, healthcare, manufacturing, and other fields where downtime hurts and clarity matters. If that sounds like your world, we are easy to talk to.
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